Plant Management Software for Plant Managers
See hired and owned plant in one place. Track plant by contract, supplier, depot and status, manage off-hires and collections, control supplier rates and keep service and asset records together.
You're expected to know everything about plant you can't see
The plant manager's day is answering questions: what's on that site, when's that machine due off, can we get a roller by Thursday, why is this invoice higher than expected. When the answers live in a spreadsheet, an inbox and your own memory, you're the bottleneck for the whole business, and taking time away becomes difficult.
Meanwhile the quiet losses accumulate where you can't see them: hires running long, owned kit idle in the wrong place, rates drifting supplier by supplier.
Your whole plant world in one system
Equipbase gives you a shared view: every hire with its status and dates, every owned asset with its recorded location and date-aware availability, and supplier rates and spend in one place. Site teams can raise their own requests, so demands arrive as structured work instead of voicemails, and authorised users can check the answers without routing every question through you.
The judgement calls stay yours: what to approve, where to hire, when to move kit. Equipbase just makes sure you're making them with the facts.
What plant managers run in Equipbase
Everything on hire, one view
Every live hire by contract, supplier and status, with what's awaiting collection front and centre.
The owned fleet, live
What you own, where it is, what's free for the dates in question. See owned plant management.
Transfer approvals
Site requests for plant and movements arrive in a queue, approved with availability checked for you.
Supplier rates under control
Central supplier rates can be applied to orders, with recorded spend by supplier available for review.
Off-hires tracked through collection
Requests from site, collection tracking and long-running hires visible for review.
Service records where the asset is
Schedules, certificates and history kept against each machine for servicing reviews and audits.
What changes week to week
Your day
Less switchboard, more management.
- Authorised colleagues can check routine answers directly
- Requests arrive structured, with context
- Approvals made with availability in front of you
Your results
The numbers move the right way.
- Spot long-running hires sooner
- Check owned-plant availability before hiring in
- Compare supplier invoices with recorded rates and periods
Frequently asked questions
How long until the plant desk is running in Equipbase?
Setup covers your suppliers, rates, contracts and plant. Onboarding shapes the rollout around the data and workflows you are bringing across.
Can I still control what sites are allowed to do?
Yes. User access is controlled by role, and your approval settings determine which requests need office review. Ask us to demonstrate the current access model before rollout.
Does it handle the messy reality, like part off-hires and backdated moves?
Yes. Part off-hires, backdated movements, plant on multiple contracts over a month: the workflows are built around how plant actually behaves, not an idealised version.
What do I show my directors to make the case?
The clearest starting points are plant spend by contract, long-running hires and supplier spend. Request a demo and we'll focus the walkthrough on the views relevant to your business.