Plant Recharge and Client Invoicing Software
Recharge hired and owned plant to clients using agreed client rates, clear line items and invoices backed by recorded hire periods and owned-plant movements.
Manual recharge preparation makes eligible plant costs easy to miss
Manual recharge preparation makes it easier to miss eligible plant costs and harder to evidence queried lines. Hire periods, owned-plant usage, delivery, collection and other chargeable items may be spread across spreadsheets and operational records, leaving finance to reconstruct the position at month end.
Without the underlying records, answering a client's query can take longer and recovering the agreed amount becomes harder.
Build traceable client recharges and invoices from plant records
Equipbase uses recorded hire periods and owned-plant movement history on the client's contract to prepare rechargeable lines. Apply agreed client rates and adjustments before generating a period-based client invoice.
Generated invoices capture their lines and totals at issue time, so later record changes do not silently alter the issued document. Corrections can use the void-and-replace workflow, and payment can be marked paid or unpaid.
What you can do with plant recharges and invoicing
Client rates per plant type
Hold agreed client rates separately from supplier and internal cost rates, making the commercial basis of each recharge clear.
Recharge hired plant
Hires on a client's contract become recharge lines with their recorded periods and quantities.
Recharge owned plant
Your own plant working on a client's contract is charged at client rates from its movement records.
Period-based invoicing
Recharge by application period, with lines priced for the days in the period.
Traceable invoice lines
Build lines from the relevant hire or movement record and include chargeable delivery, collection or other adjustments where agreed.
Issued invoice snapshots
Issued invoices retain their lines and totals. Void and replace a document when a correction is needed.
Paid or unpaid status
Manually record payment details and see whether each issued invoice is paid or unpaid.
Who plant recharge and invoicing helps
Finance teams
- Build invoices from existing plant records
- Track issued invoices as paid or unpaid
Commercial managers
- Reduce missed rechargeable items
- Trace queried lines to the underlying records
Plant managers
- Plant activity provides the basis for recharge lines
- Client rates managed separately from supplier rates
Frequently asked questions
What can be included on a plant recharge invoice?
Hired plant, owned plant usage and agreed chargeable adjustments can be included, using the hire and movement records Equipbase already holds.
Can we mark up hired plant when recharging?
Yes. Client rates are yours to set per client and plant type, so a recharge can pass costs through, add a handling margin, or use contract rates as agreed.
How do we know we've captured everything rechargeable?
Equipbase brings the recorded plant items for the period into the recharge workflow, so finance can review eligible lines, rates and adjustments before the invoice is issued.
Can recharges cover transport and delivery costs?
Yes. Where agreed with the client, delivery, collection and other adjustments can be added to the invoice.