Owned Plant Servicing & Certification Software
Track plant servicing, inspections and certification dates for owned plant, with the full service history kept against each asset.
Missed service and certification dates create avoidable risk
Service schedules on a whiteboard work until the machine leaves the yard. Once plant is out on contracts, services get missed, inspections lapse quietly, and the first anyone knows is a machine failing an audit on site. Or worse, being involved in an incident while out of certification.
The history matters too: when a machine is sold, claimed against or investigated, "where are its service records?" needs a better answer than a folder in the fitter's van.
Track service schedules, inspection dates and certificates by asset
In Equipbase, each owned asset carries its servicing and inspection schedule and its history. Due dates are visible across the fleet, so what's coming due, and what's overdue, is a list, not a discovery. Because Equipbase also knows where each asset is, planning the work around its location is straightforward.
Completed services and inspections are recorded against the asset with their documents, building the audit trail that stays with the machine for life.
What you can do with servicing and certification tracking
Service schedules per asset
Record each machine's servicing intervals and next-due dates in one place.
Inspection and certification dates
Statutory inspections and certificates with expiry dates that don't rely on memory.
Due and overdue views
See what's coming due across the fleet and what's already overdue, so work can be planned earlier.
Service history per asset
Every completed service and inspection on the asset's record, with dates and documents.
Documents attached
Certificates and reports stored against the asset. See plant document management.
Location-aware planning
Check the machine's recorded location when its service is due and plan the work around its allocation.
Who servicing and certification tracking helps
Plant managers
- Fleet-wide due dates in one view
- Histories ready for audits and resale
Site teams
- Open selected certification made visible for relevant plant
- Faults reported against the same record
Directors
- Service and certification records available for review
- Better visibility of overdue work
Frequently asked questions
Does it cover statutory inspections as well as servicing?
Yes. Schedules cover routine servicing and inspection/certification dates, each with their own due dates and history against the asset.
Can we see everything due across the whole fleet?
Yes. Due and overdue work is visible fleet-wide, not just per machine, so the week's servicing workload is a list you plan from.
Where do the certificates live?
Attached to the asset in Equipbase alongside its history, so an authorised user can open the relevant certificate from the asset record.
Does servicing affect availability?
Maintenance windows are included in availability, so plant booked for servicing is treated as unavailable for overlapping dates.