Construction Plant Cost Reporting Software
See hired and owned plant costs by contract, supplier and asset, giving construction teams earlier visibility while work is still running.
Plant costs are harder to control when they arrive late
When plant cost is assembled from supplier invoices at month end, finance may be coding it after the site has moved on. The rate can be difficult to check against what was agreed, and the recorded hire period may be unclear. Owned plant can also appear as no cost, making contracts that use your own fleet look artificially cheap.
That's how contracts overrun on plant without anyone making a single bad decision: the information arrived too late to act on.
Costs by contract, supplier and asset, as they happen
Equipbase computes plant costs from the records it already holds: hire orders with their rates and dates, and owned plant allocations with internal rates. Costs accrue while plant is on hire or on a contract, so a commercial manager can review plant spend while the contract is still running, rather than waiting for month end.
Reports cut the same data by contract, supplier and asset, covering both hired and owned plant, and give finance a basis to compare supplier invoices and build client recharges.
What you can do with plant cost reporting
Hire costs by contract
Every live and finished hire costed from its rate and dates, aggregated by contract.
Owned plant costs by contract
Internal rates turn allocations into contract costs, so owned plant stops being invisible in contract cost reporting.
Costs by supplier
See spend per supplier across contracts as useful context for the next rate review.
Supplier invoice comparison
Manually compare supplier invoice lines with the orders, rates and hire periods recorded in Equipbase.
Cost reports and exports
Run plant cost reports for a contract, period or supplier and export them for commercial reporting.
Feed for client recharges
The same cost records support traceable client recharge lines and invoices.
Who plant cost reporting helps
Finance teams
- Compare supplier invoices with recorded rates and periods
- Plant costs attributed to contracts from operational records
Commercial managers
- Current recorded plant spend per contract
- Spot the hires that should have ended
Plant managers
- Evidence for owned-vs-hire decisions
- Supplier spend in one view
Frequently asked questions
Where do the costs come from?
From the operational records: hire orders carry supplier rates and recorded hire periods; owned plant allocations carry configured internal rates and recorded on-contract time. Costs are computed from those, so there's no separate spreadsheet to maintain.
Can we compare hired vs owned plant costs on a contract?
Yes. Both sit in the same reporting, so you can see what a contract spent on hired plant, what its owned plant time cost at configured internal rates, and the combined plant picture.
Does it replace our accounts system?
No. Equipbase is the operational record behind your plant costs: what was recorded on hire, at what rate and for how long. Finance uses it to compare and code what flows through the accounts system, and to build recharges.
Can we see costs while the contract is still running?
Yes, that's the point. Costs accrue as hires run and allocations continue, so plant spend is visible while there's still time to do something about it.